Gigin Workforce — Approval Workflows
Configure the approval chain once. It runs on every submission.
Approval Workflows in Gigin Workforce let you configure the approval chain once per client or project. Manager approval, then client approval for billable work — triggered automatically on every timesheet and expense submission. No coordinator tracking required.
Multi-Stage Sign-Off Chains
Build approval sequences with as many stages as your process demands — hiring manager, finance, and legal can each review in the right order without chasing email threads.
Role-Based Approver Assignment
Map approvers to job types, seniority bands, or hiring teams so the right stakeholder is always in the loop — no manual routing on every new requisition.
Deadline Nudges, Not Bottlenecks
Gia sends timed reminders to approvers before SLAs slip, escalating automatically to a backup if the window closes — requisitions keep moving without recruiter intervention.
Full Audit Trail, Always
Every approval, rejection, and comment is timestamped and stored — giving you a clean record for compliance reviews and removing ambiguity when a hire is disputed.
How approval workflows run
| Step | Who acts | What triggers it |
|---|---|---|
| Submission | Employee | Employee submits timesheet or expense. The configured approval chain is triggered automatically. |
| Manager approval | Internal manager | Manager receives email and in-platform notification. Approves or rejects in the browser — no app required. |
| Client approval | Client contact | On manager approval, the client approver is notified by email. They approve via a secure browser link — no account setup needed. |
| Rejection routing | System | Rejected submissions return to the employee with the rejection reason. Resubmission re-triggers the chain from the first stage. |
| Audit trail | System | Every action — approval, rejection, resubmission — is recorded with approver name, timestamp, and reason. Accessible to authorised team members. |
Key capabilities
See this in action
See how Gia handles Gigin Approval Workflows for a real role.
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Platform
Approval Workflows connect timesheets, expenses, and payroll
Every timesheet submission triggers the configured approval chain.
Expense submissions follow the same approval chain as timesheets.
Client approvers are configured in the client record and pulled automatically.
Only fully-approved submissions are included in payroll export.
FAQ
Frequently asked questions
No. All approvals happen in the browser — for internal managers and for client approvers. Notifications are delivered by email and via in-platform alerts. No app download, no push notifications, no separate tool required.
Yes. Approval chains are configured per project, not just per client. Two projects under the same client can have different manager approvers and different client approvers if needed.
Every submission, approval, rejection, and resubmission is recorded — with the approver's name, timestamp, and any rejection reason. The audit trail is maintained per submission and is accessible to authorised team members at any time.
Have questions? We're here to help.
Reach out to our team and we usually reply within one business day.
Let's talk
Configure the chain once. It runs on every submission — automatically.
Book a 20-minute walkthrough with our team. Bring a real role - we'll run it through GIA live and you'll walk away with a concrete plan.
