Talent Pool
Every candidate Gia has ever touched. Ready to re-engage when a new role opens.
Your private talent network - built automatically from every sourcing search, assessment call, and application Gia has processed. Re-engageable in one click.
Candidate Capture
Every candidate Gia sources, screens or engages is automatically saved to your pool — tagged by role, skills and stage.
Smart Tagging
Profiles are tagged by role type, skills, seniority, location and availability — so filtering takes seconds, not hours.
Pool Health Tracking
See how many warm candidates you have per role type, how recently they were engaged, and which segments need refreshing.
Re-Engagement Automation
Gia sends personalised re-engagement messages to dormant candidates on a schedule — keeping your pool warm without recruiter effort.
What is Talent Pool?
Talent Pool is a candidate rediscovery platform that automatically organises every candidate Gia has ever sourced, assessed, or engaged into a searchable database-enabling recruiters to re-engage past candidates before opening external sourcing for new roles.
How it works
How the talent pool gets built and used
Built automatically
Every candidate Gia sources, contacts, assesses, or receives an application from is captured with their full interaction history - role considered for, score, notes, availability signal.
Searchable by role context
When a new role opens, Gia searches the talent pool first - surfacing candidates who have already been assessed and may fit the new requirement.
Re-engagement
Previously assessed candidates can be re-engaged with one click. Gia reaches out on your behalf using the same email, SMS, and LinkedIn sequence.
Always current
Candidates can update their availability status. The talent pool reflects who is actively looking versus passively open.
How it looks
What happens end to end
What Gia does
What you see
A company running Gigin for 12 months has a pool of pre-assessed candidates for every role type they hire - which compresses time-to-fill as the pool matures.
Platform
How Talent Pool connects to the platform
Sourced candidates who weren't hired flow into the talent pool automatically.
Assessment notes and scores are stored per candidate in the pool.
Re-engagement outreach is managed by Gia from the talent pool.
Talent pool candidates move into the active pipeline when re-engaged.
See this in action
See how Gia handles Talent Pool for a real role.
Tell us one role you're working on. We'll show you Gia running it live - 20 minutes, your actual criteria.
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FAQ
Frequently asked questions
A traditional recruiting CRM stores contact information and interaction logs — it is a database you manage manually. Gigin's talent pool is actively maintained by Gia — candidates are tagged from assessment data, not from manual notes; re-engagement is automated, not calendar-reminded; role-matching happens automatically when a new role opens. The pool does the work a CRM requires the recruiter to do.
No — they serve different functions. The talent pool manages candidates who are not currently in an active pipeline for a role. The ATS (Hiring Suite) manages candidates who are actively being evaluated for a specific role. Candidates move from the talent pool into the ATS pipeline when they are re-engaged for a specific role.
Data retention is configurable per your organisation's policy — typically aligned to your jurisdiction's data protection requirements. Candidates can request deletion at any time. Default retention is 24 months from last contact, after which candidates receive a data retention notice and the option to refresh their consent or request removal.
Yes. Candidates can opt out of all contact at any time — via any message Gia sends or by contacting your recruiting team directly. Opted-out candidates are retained in the system for compliance records but are excluded from all outreach.
On subscription cancellation, candidate data can be exported in a standard format (CSV or JSON) for portability. Gigin retains data for 30 days post-cancellation to support data export requests before deletion.
Yes. Gigin supports bulk import of existing candidate records via CSV. Imported candidates are added to the pool with their historical data but are not automatically assessed — assessment is triggered when Gia next engages them for a role.
Have questions? We're here to help.
Reach out to our team and we usually reply within one business day.
Let's talk
See how Gia builds and re-engages your talent pool.
Book a 20-minute walkthrough with our team. Bring a real role - we'll run it through GIA live and you'll walk away with a concrete plan.
