Gigin Workforce — Timesheets
Timesheets submitted. Manager approved. Client signed off. Payroll ready.
Gigin Workforce timesheets run on weekly, bi-weekly, or monthly cycles per project. Multi-layer approval: manager first, then client for billable work. Approved hours update project budgets in real time. Accessible from any browser — no app download.
Clock In Without the Chase
Workers log hours from any device — mobile, tablet, or desktop. No paper trails, no chasing timesheets on a Friday afternoon.
One-Click Manager Approval
Timesheets route to the right approver automatically. Managers review, approve, or flag discrepancies in a single click — no email threads.
Payroll-Ready Hour Exports
Approved hours export directly to your payroll or finance tool in the format it expects. Cut billing cycles from days to minutes.
Gia Flags Anomalies Early
Gia spots overtime creep, missing entries, and duplicate submissions before they reach payroll — so disputes stay off your desk.
How the approval flow works
| Step | Who acts | What happens |
|---|---|---|
| Submission | Employee | Employee submits timesheet at the end of the configured cycle period. Submitted from any browser — mobile, tablet, or desktop. |
| Manager approval | Internal manager | Manager receives notification and approves or rejects the submission. Rejection includes a reason returned to the employee for correction. |
| Client approval | Client approver | For billable work, the client approver receives a notification and approves via a secure link. No client account setup required. |
| Budget update | System | Approved hours update the project budget in real time. Billed hours update on the client record simultaneously. |
| Payroll export | System / payroll team | Approved timesheets are included in the payroll export for the period. Compatible with Keka, Darwinbox, ADP, Gusto, and others. |
Key capabilities
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Platform
Timesheets connect to the full Workforce stack
Attendance data cross-references timesheet submissions for discrepancy detection.
Multi-layer approval chains configured per client and project.
Approved hours update project budget spend in real time.
Approved timesheets feed directly into payroll export.
Billed hours tracked against client record as timesheets are approved.
FAQ
Frequently asked questions
Yes. Client approvers receive a notification and approve timesheets through a dedicated client approval view. No client account setup required — they access via a secure link sent to their email.
The employee receives a notification with the rejection reason. They can resubmit the corrected timesheet for re-approval. The full rejection and resubmission history is maintained in the audit trail.
Yes. Timesheet cycles are configured per project — weekly, bi-weekly, or monthly. One employee on two projects can have different cycle configurations for each project. Submission and approval timelines follow each project's configured cycle.
Have questions? We're here to help.
Reach out to our team and we usually reply within one business day.
Let's talk
From submission to payroll export — without the coordination overhead.
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