Recruitment Plan
Brief Gia once. Gia runs the role from there.
The Recruitment Plan is the role brief that drives everything — assessment criteria, scoring weights, candidate outreach, and shortlist thresholds. Configure it once per role type, and Gia applies it consistently to every candidate, every time.
Brief Gia Your Hiring Targets
Tell Gia how many roles, by when, and at what seniority. She builds the full hiring plan and flags capacity gaps before you go to market.
Role-by-Role Timeline View
See every open position on a shared calendar with sourcing start, interview window, and offer deadline — so nothing slips between teams.
Headcount Approvals in One Place
Route new requisitions to the right approvers automatically. Gia tracks sign-off status and nudges stakeholders so plans don't stall in inboxes.
Plan vs. Actual Hiring Progress
Track fills, slippages, and pipeline health against your original plan in real time — and share a live dashboard with finance or leadership on demand.
What the Recruitment Plan configures
One brief. Every Gia output flows from it.
| Element | What you set | How Gia uses it |
|---|---|---|
| Role criteria | Skills, experience level, location, start date flexibility | Gia assesses every candidate against these criteria |
| Scoring weights | Weighting of skills vs availability vs compensation vs motivation | Gia's composite score reflects your priorities |
| Compensation range | Budget range for the role | Gia checks candidate expectations without revealing the full range |
| Shortlist threshold | Minimum composite score to advance to shortlist | Candidates below threshold receive respectful exit from Gia |
| Assessment language | Which language(s) Gia conducts the call in | Gia adapts language per candidate or runs all calls in one configured language |
| ELPI and Situational | Whether these layers are enabled for this role type | Gia adds the relevant evaluation layers to every call on this role |
How plans work in practice
Role types, not individual roles
One plan per role type
Create a Sales AE plan, a Customer Service plan, a Logistics Coordinator plan. Individual roles within the type inherit the plan — with minor overrides available per posting.
Live updates apply forward
Updated criteria apply to new candidates immediately. Candidates already in the pipeline retain their original score — no retroactive reassessment confusion.
Low match rate alerts
Gia flags when no candidates are meeting the threshold — and suggests specific adjustments to threshold, location range, or skill weightings so you can course-correct fast.
See this in action
See how Gia handles Recruitment Plan for a real role.
Tell us one role you're working on. We'll show you Gia running it live - 20 minutes, your actual criteria.
- No slides
- Your actual role
- Live in 20 minutes
Platform
Recruitment Plan connects to
Every assessment call Gia runs uses the Recruitment Plan's criteria — scoring weights, language settings, and evaluation layers.
The shortlist threshold in the Recruitment Plan is the trigger for automated stage advancement.
Gia's agentic loops read the Recruitment Plan to run sourcing and outreach with role-specific parameters.
See all active Recruitment Plans and their performance — shortlist rate, assessment volume, and match rate per plan.
FAQ
Frequently asked questions
No. You create plans per role type — a Sales AE plan, a Customer Service plan, a Logistics Coordinator plan. Individual roles within a type inherit the plan and can have minor overrides.
Yes. Updated criteria apply to new candidates from the moment you save. Candidates already in the pipeline retain their original assessment score.
Gia flags the role as 'low match rate' and suggests threshold or criteria adjustments. You can lower the threshold, expand location or experience range, or adjust skill weightings — all within the Recruitment Plan.
Have questions? We're here to help.
Reach out to our team and we usually reply within one business day.
Let's talk
Brief Gia once. Every assessment runs from there.
Book a 20-minute walkthrough with our team. Bring a real role - we'll run it through GIA live and you'll walk away with a concrete plan.
