Gigin Workforce — Expense Tracking
Submit expenses against projects. Approval follows automatically.
Gigin Workforce expense tracking lets employees submit expenses against specific projects with receipt upload. The same multi-layer approval process as timesheets applies. Approved expenses update project budgets in real time and flow into payroll export.
Receipt Capture on the Go
Candidates and contractors snap receipts from their phone; Gia extracts merchant, amount, and category automatically. No more chasing paper at month-end.
Per-Client Budget Guardrails
Set spend limits per client engagement or cost centre. Recruiters get warned before budgets breach — not after the invoice lands.
One-Click Approval Chains
Expense claims route to the right approver instantly, with full context attached. Approvers review and sign off without leaving their inbox.
Payroll-Ready Export
Approved expenses sync directly to your payroll or accounting tool in the format it expects. Reconciliation that used to take a day now takes minutes.
Key capabilities
See this in action
See how Gia handles Gigin Expense Tracking for a real role.
Tell us one role you're working on. We'll show you Gia running it live - 20 minutes, your actual criteria.
- No slides
- Your actual role
- Live in 20 minutes
Platform
Expense Tracking connects to approval, budgets, and payroll
Expense approval follows the same cycle and approval chain as timesheets.
Manager and client approval configured once per project.
Approved expenses update project budget in real time.
Expense reimbursements included in every payroll export cycle.
FAQ
Frequently asked questions
Yes. Expense submission and receipt upload are browser-based. Employees submit from their mobile browser — no app required. Receipts can be photographed and uploaded directly from the device camera via the browser.
Expense approval follows the same configured chain as timesheets — manager first, then the client approver for billable expenses. Expenses and timesheets can be submitted and approved independently within the same approval cycle.
Yes. Approved expense reimbursements are included in the payroll export alongside approved timesheet hours. Compatible formats include Keka, Darwinbox, GreytHR, RazorpayX, ADP, and Gusto.
Have questions? We're here to help.
Reach out to our team and we usually reply within one business day.
Let's talk
Expenses submitted, approved, and in payroll — without a separate process.
Book a 20-minute walkthrough with our team. Bring a real role - we'll run it through GIA live and you'll walk away with a concrete plan.
