Integration

Gigin + Workday

Gia qualifies candidates before they reach your Workday pipeline. Pre-assessed shortlists with scores and notes arrive at the stage you configure - your recruiters review vetted candidates, not raw applications.

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What the integration does

Gigin connects to Workday Recruiting via Workday's integration framework. Open requisitions sync to Gigin, Gia's shortlists deliver to your configured stage, and assessment data appears in the candidate record.

What	How	Result
Role sync	Approved requisitions in Workday Recruiting sync to Gigin	Gia briefs against the same approved spec - no re-entry of role requirements
Candidate delivery	Gia shortlists are delivered to Workday Recruiting at the stage you configure	Pre-assessed, pre-engaged candidates appear in Workday - not raw applicant pools
Assessment notes	Gia's scores, transcript, and recommendation attach to the candidate record in Workday	Hiring managers see Gia's full assessment before the first structured interview
Stage sync	Stage updates in Workday reflect in Gigin	A single source of truth - no reconciling two pipelines

What stays the same

Your Workday Recruiting workflow is unchanged. Gigin adds the pre-assessment layer before candidates reach it.

Your Workday workflow	Unchanged?
Workday as system of record	Yes - all recruiting data, approvals, and headcount planning live in Workday
Hiring manager and HR partner review	Yes - they review and advance candidates in Workday as always
Offer management and onboarding	Yes - Workday HCM manages the offer and onboarding workflow unchanged
Compliance and audit trails	Yes - Workday's compliance and EEOC tracking are unaffected

How to activate

Four steps. Involves your Workday admin. Typically completed within a week for enterprise teams.

Engage your Workday admin to configure API credentials Your Workday admin configures a Workday Integration System User (ISU) and provides API credentials. Gigin's team provides a step-by-step guide.

Connect in Gigin's integration settings In Gigin, go to Integrations → Workday and enter the ISU credentials. Gigin verifies the connection against your Workday tenant.

Map Gigin's shortlist to the appropriate Workday recruiting stage Configure which Workday recruiting stage receives Gia-assessed candidates - typically the stage after sourcing and before recruiter phone screen.

Test with a pilot role Select a live requisition in Workday, run it through Gigin, and verify that shortlisted candidates appear in Workday at the configured stage with assessment notes attached.

FAQs

Workday integration questions

Does the Workday integration require our IT team?

Workday API setup typically involves your Workday admin. The connection is configured by your admin in Workday's integration settings - Gigin's team provides a setup guide and is available to support throughout.

Does role data sync from Workday to Gigin?

Yes. Open requisitions in Workday Recruiting sync to Gigin - role title, requirements, and job description - so Gia can brief against the same spec your team approved in Workday.

Do Gia's assessment scores appear in Workday?

Yes. Assessment notes, composite score, and Gia's recommendation appear in the candidate record in Workday Recruiting - available for hiring managers before the first human interview.

Can Gigin work alongside our existing Workday recruiting process?

Yes. Gigin operates as the pre-assessment layer. Candidates that meet Gia's threshold arrive in Workday - your standard Workday recruiting workflow continues from there unchanged.

Have questions? We're here to help.

Reach out to our team and we usually reply within one business day.

Let's talk

Connect Gigin to Workday Recruiting.

Book a 20-minute walkthrough with our team. Bring a real role - we'll run it through GIA live and you'll walk away with a concrete plan.

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