Candidate Pool Management
Your best candidates are already in Gigin. Re-engage them first.
Candidate Pool Management lets you build, search, and re-engage a talent pool of pre-assessed candidates — complete with assessment notes, scores, and contact history. Fill repeat roles faster by reaching warm candidates before you post publicly.
Auto-Built from Every Hire
Every candidate Gia sources, screens, or assesses is captured automatically — tagged by role fit, score, and engagement stage. No manual logging.
Natural-Language Pool Search
Search your existing candidate database the same way you brief a sourcing run — describe the role and Gia surfaces the best-fit pre-assessed candidates first.
One-Click Re-Engagement
Approve a re-engagement and Gia reaches out — email, SMS, or LinkedIn — with a personalised message referencing the candidate's previous interaction.
Full Assessment History
Every re-engaged candidate comes with their previous scores, call transcripts, and role history — so Gia calibrates the next assessment against what's already known.
Key capabilities
Your talent database, activated
Automatic candidate capture
Every assessed candidate is automatically saved to the pool with their full assessment record — scores, transcript, ELPI band, and source attribution.
Natural language pool search
Search the pool in natural language — same as Smart Sourcing but within your own database. Find candidates by role type, skills, location, or previous performance.
Full source attribution
Gigin tracks the source of every candidate — inbound, sourced, referred, or captured via Resume Grabber — with full attribution for analytics.
One-click re-engagement
Re-engage candidates with one click. Gia initiates contact and runs a fresh assessment if role criteria have changed since the candidate was last evaluated.
Pool health metrics
Pool size by role type, re-engagement rate, and conversion rate from pool vs fresh sourcing — so you know the ROI of your talent database.
Who benefits most
Built for teams with repeat hiring needs
Staffing agencies
Existing candidate databases are the agency's core asset. Pool Management makes that database searchable, re-engageable, and analytically visible.
Companies with recurring role types
If you hire the same role repeatedly — sales reps, customer service agents, engineers — pre-assessed candidates in the pool cut sourcing time on every cycle.
High-volume and cyclical hiring teams
Seasonal or volume-driven teams benefit most from a warm pool. Re-engaging previously assessed candidates is faster and cheaper than restarting from scratch.
See this in action
See how Gia handles Candidate Pool Management for a real role.
Tell us one role you're working on. We'll show you Gia running it live - 20 minutes, your actual criteria.
- No slides
- Your actual role
- Live in 20 minutes
Platform
Candidate Pool Management connects to
Agentic-sourced candidates are automatically saved to your pool — re-engage them on future roles.
Search your pool in natural language — same experience as Smart Sourcing but within your own database.
Re-engaged candidates get a fresh Gia assessment call against the current role's criteria.
The database where your pre-assessed candidates live — with full history and source attribution.
FAQ
Frequently asked questions
Candidate Pool Management is the strategic sourcing capability — the ability to search and re-engage your database before posting publicly. The Talent Pool is where those candidates live. Both are part of the same system.
By default, a re-engagement message goes out first. If the candidate responds and is interested, Gia schedules a fresh assessment using the current role's criteria — so an updated score reflects the new role requirements.
Automatically — every candidate who applies, is sourced, is referred, or is captured via the Resume Grabber Plugin is added to the pool with their source tagged.
Have questions? We're here to help.
Reach out to our team and we usually reply within one business day.
Let's talk
See how Gia re-engages your talent pool.
Book a 20-minute walkthrough with our team. Bring a real role - we'll run it through GIA live and you'll walk away with a concrete plan.
