Gigin Workforce — Employee Management

From offer accepted to active employee — without switching systems.

Employee Management brings employees from Gigin's hiring pipeline directly into Workforce. Onboarding — documents, compliance forms, role assignment — is completed within the same platform. No separate HR system required for the core employee record.

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Single Source of Employee Truth

All contracts, role history, and compliance documents live in one profile. No more hunting across folders when a client asks for worker details.

Compliance Status at a Glance

Gia flags expiring certifications, missing documents, and policy sign-offs before they become audit issues. Stay compliant without manual chasing.

Role and Assignment History

Track every placement, client site, and rate change across a worker's tenure. Instant context when renewing contracts or handling disputes.

Offboarding Without the Scramble

Trigger a structured offboarding checklist the moment an end-date is set. Equipment returns, access revocations, and final pay calculations handled in sequence.

Other Interesting Features
Document VaultBulk Status UpdatesCustom Employee FieldsNotice Period TrackingMulti-Client VisibilityRe-engagement Flags
Browser-based, no app required. Employees access their onboarding portal and employee record through a mobile-accessible browser link. No app download required for onboarding, timesheet submission, or attendance tracking.

Key capabilities

01
Add from hiring pipeline
Candidates accepted from Gigin's hiring flow become employees without re-entry of data. Name, role, contact details, and offer terms carry over automatically.
02
Onboarding checklist
Documents, compliance forms, and contract signing are managed through a configurable onboarding checklist. Employees complete everything in the browser — no printing, no physical forms.
03
Role and project assignment on day one
Assign the employee to their project and configure their timesheet and attendance access as part of the onboarding flow. Day one is operational from the start.
04
Connected employee record
The employee record connects to timesheets, attendance, expense claims, and assignment history. One record, full visibility — no data spread across HR and operations tools.
05
Offboarding
Offboarding closes out active assignments, triggers the final timesheet period, and initiates document return. The employee record archives on completion — records are retained for compliance.
06
Any device, any browser
Employees access their portal on mobile, tablet, or desktop. Managers manage the employee record from the same browser-based platform.

See this in action

See how Gia handles Gigin Employee Management for a real role.

Tell us one role you're working on. We'll show you Gia running it live - 20 minutes, your actual criteria.

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  • Your actual role
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We'll reach out within one business day to schedule your session.

Platform

Employee Management connects to the full Workforce stack

Assignment Management

Assign employees to projects on day one of their record.
Timesheets

Timesheet access is activated when the employee record is created.
Attendance

Clock-in and attendance tracking linked to the employee record.
Workforce Hub

Overview of all Gigin Workforce capabilities.

FAQ

Frequently asked questions

No. Employee Management is browser-based. Employees access their onboarding portal through a mobile-accessible browser link — no app download required. Onboarding forms, document upload, and contract signing all happen in the browser.

Yes. When an employee is added from Gigin's hiring pipeline, their candidate record — name, contact details, role, and offer information — populates the employee record automatically. No re-entry required.

Offboarding closes out active assignments, triggers the final timesheet period, and initiates document return. The employee record moves to archived status on completion. Billing and payroll records are retained for the configured retention period.

Have questions? We're here to help.

Reach out to our team and we usually reply within one business day.

Contact us

Let's talk

Hired to active — without a separate HR system.

Book a 20-minute walkthrough with our team. Bring a real role - we'll run it through GIA live and you'll walk away with a concrete plan.

Book a Demo → See Workforce Overview